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Administrative Assistant

Company: Rocky Vista University
Location: Ivins
Posted on: June 12, 2021

Job Description:

**Location, Job Title, Benefits**

**Rocky Vista University in Ivins, UT** **has an opening for a**

**Administrative Assistant to Office of Simulation in Medicine and Surgery** **(FT)**

**To be considered for this position applicants should submit a resume/cover letter and salary requirements.**

**SALARY AND BENEFITS** :The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to skill, knowledge, experience, education, and credentials.

The above salary range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

RVU offers a full benefits package that included 401(k), Health, Dental and Vision insurance, paid vacation, sick and holidays.

RVU is an Equal Opportunity Employer.

**Primary Purpose**

Provide administrative assistance and support to the Office of Simulation in Medicine and Surgery

**Essential Job Functions**

1. Standardized Patient Encounters - Assist in recruiting, screening and hiring plan for live actor Standardized Patients who are then trained to portray patients for student learning. Assist in scheduling the standardized patient encounters including student schedules. Ability to work in both a virtual and in person simulation environment.

2. Surgical Simulation- Assist with set-up of simulated surgical events of all programs at RVU, both intra- and extra-curricular. Assist in setting up Surgical Simulations and maintenance schedules of task trainers such as CutSuit and others. Assist with maintaining surgical inventory and ordering of supplies.

1. Manikins- Assist with set-up and execution of simulated manikin events of all programs at RVU, both intra- and extra-curricular. Assist in scheduling of all simulation events. Assist in maintaining inventory and maintenance.

1. Assist in facilitation for all aspects of training and exams/events for simulated events including scheduling, room set up in collaboration and under the direction of the Assistant Director.

1. Assist in all aspects of the EMS system (or other software programs) including entering case material, checklists and post-encounter forms, all details for creating simulation sessions, monitoring and troubleshooting during sessions, entering of student and other data, and maintenance and security of the system.

1. Maintain secure and organized system for retention of students' records pertaining to all simulation activities.

1. Assist in the planning, development and growth of the Office of Simulation in Medicine and Surgery

2. Other duties as assigned.

**Marginal Job Functions**

1. Track inventory and order supplies for the Office.

2. Copies and collates simulation event materials.

3. Assist in maintenance of SIMS Web Site materials.

**Required Knowledge, Skills, and Abilities (Text Only)**

- Answer phones, route calls and schedule appointments.

- Assist in arranging travel and lodging logistics.

- Maintain Master Calendar.

- Order all supplies for the department and file expense reports as needed.

- Provide cross-coverage for other Administrative Assistant(s) as needed.

- Comfortable working with Microsoft Office programs.

- Knowledge of project management, team building and communication skills.

- Strong ability to work as part of a team.

- Ability to work with confidential material.

- Strong organizational skills.

- Attention to details.

- Strong interpersonal skills.

- Analytical, interpretive and problem solving skills.

- Ability to learn and run EMS program and other software.

**Minimum Qualifications**

1. High school diploma or equivalent.

2. Two years of previous experience in secretarial/clerical position required or equivalent work experience.

**Preferred Qualifications**

1. Professional background or experience in medicine or education.

2. Knowledge of scientific and medical terminology.

3. College degree.

**Final applicant will be required to pass background check and drug screening.**

**Rocky Vista University, on the recommendation of the COVID-19 Response Team (CRT), will be implementing a mandatory vaccination policy for all employees and students effective July 1, 2021** **.**

Rocky Vista University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities, and will make reasonable accommodation when necessary. The following are essential abilities and physical requirements for all position at the University.

+ Ability to orally communicate effectively with others;

+ Ability to communicate effectively in writing, using the English language;

+ Ability to work cooperatively with colleagues and supervisory staff at all levels;

+ May be exposed to short, intermittent, and /or prolonged periods of sitting and/or standing in performance of job duties;

+ May be required to accomplish job duties using various types of equipment/supplies to include, but not limited to, pens, pencils, calculators, computer keyboards, telephone, etc.;

+ May be required to transport oneself to other campus offices, conference rooms, and on occasion, to off-campus sites to attend meetings, conferences, workshops, seminars, etc.

**Job ID** _2021-1323_

**Job Locations** _US-UT-Ivins_

**Category** _Administrative/Clerical_

**Type** _Regular Full-Time_

**Budgeted Salary Range** _$15.82 - $19.76 per hour_

Keywords: Rocky Vista University, Saint George , Administrative Assistant, Other , Ivins, Utah

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