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Administrative Assistant

Company: Southern Utah University
Location: Cedar City
Posted on: May 3, 2021

Job Description:

Job Description:

The Computer Science and Information Systems department at Southern Utah University seeks an administrative assistant. This person will provide administrative support to Department Chair, faculty and staff. They will perform a variety of administrative and clerical duties including, but not limited to, managing budgets, typing, reception, scheduling of appointments, word processing, spreadsheets, correspondence, filing, maintenance of records, and answering the telephone.

Duties and Responsibilities:

  1. Performs general administrative support duties: typing, word processing, spreadsheets, accounts receivable, maintaining files both locally and online, answering correspondence, and answering the telephone
  2. Oversees the department budget, i.e. be responsible for purchase card and account expenditures

  3. Works with the Department Chair to prepare class schedules for fall, spring, and summer semesters (coordinate faculty availability and room availability)

  4. Supervise possible part-time assistant and/or student worker(s).

  5. Coordinates travel for faculty and/or potential faculty candidates

  6. Completes EPAF contracts for adjuncts, overloads, and independent study contracts

  7. Maintains a current file of course syllabi for each class and current faculty vitas

  8. Updates the department's section of the catalog each year

  9. Maintains a consistent positive attitude and rapport in working with students, faculty, and the public

  10. Serves as liaison between Department Chair and faculty.

  11. Maintains office supplies

  12. Coordinates department activities

  13. Coordinates department responsibilities at university events such as graduation

  14. Other duties as assigned

Education and Experience Requirements:

  1. Graduation from a standard high school or equivalent GED required. Associate's Degree preferred.
  2. Computer skills required, typing at 50 wpm preferred.

  3. Two years administrative support experience desired; knowledge of business procedures, accounts receivable, filing, record keeping, and office management. Must have good spelling and grammar skills

  4. Must possess personal qualities of punctuality and dependability, as well as excellent interpersonal skills.

Documents Needed to Apply:

  1. Resume

  2. Cover Letter

  3. Contact information for at least 3 professional references

Southern Utah University is committed to maintaining a community which recognizes and values the worth and dignity of every person; fosters tolerance, understanding, and mutual respect among its members; and encourages individual commitment to personal responsibilities in equal measure with personal rights. In pursuit of its goal of academic excellence, the University seeks to develop and nurture diversity. The University believes that diversity among its many members strengthens the institution, stimulates creativity, promotes the exchange of ideas, and enriches campus life.

Southern Utah University does not discriminate against any member of the University community on the basis of race, religion, color, sex, age, national origin, sexual orientation, gender identity, disability status, veteran status, pregnancy, pregnancy-related condition, genetic information, or other bases protected by applicable law in employment, treatment, admission, access to educational programs and activities, or other University benefits or services.

Job Posted by ApplicantPro

Keywords: Southern Utah University, Saint George , Administrative Assistant, Other , Cedar City, Utah

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