Accounting Director/Business Office Manager @ Ovation Sienna Hills!

Company: Ovation
Location: Washington
Posted on: January 25, 2023

Job Description:

Our mission toenhance the life of every personwe serve starts with our team members.When you become part of Ovation, you really are joining a family.

Title: Accounting Director/Business Office Manager

Status: Full-Time

Shift:Day
Wage: $55k-$75K

Location: Ovation Sienna Hills - 1525 East Ovation Place, Washington, Utah 84780

Purpose of Your Job Position

The primary purpose of your job position is to assist in the day-to-day accounting functions of the community in accordance with current acceptable accounting and cost reimbursement principles relating to nursing or assisted living community operations and as may be directed by the Administrator, Executive Director or Area Finance Manager.

• Always Emulate the Ovation brand with a focus on service, exceeding expectations, and creating exceptional moments for all residents.
  
• Always Embrace and emulate the Ovation mission statement and core values and set an example of these values for all those that interact with you.
  
• Assist residents and team members to find their passion for life and pursuit of engagement within the Ovation family.
  
• Create and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the community.
  
• Empower and engage team members to create memorable moments for our residents and other team members.
  
  Job Specific Responsibilities
  
  
  • Assist in implementing day-to-day functions of the accounting department
    
  • Implement written policies and procedures that govern the accounting functions of the community.
    
  • Assist in the establishment and maintenance of an adequate accounting system that reflects the operating cost of the community.
    
  • Assist in standardizing the methods in which work will be accomplished
    
  • Maintain an open packing slip and purchase order file.
    
  • Match invoices to packing slips and purchase orders
    
  • Process and verify payment of invoices on a timely basis
    
  • Verify invoices received for quantity, unit price, extensions and discounts.
    
  • Make written reports to the Accountant/Director of Finance/Administrator/Executive Director on invoices received that do not match purchase orders
    
  • Forward invoices to appropriate department personnel for approval for payment.
    
  • Code invoices with appropriate chart of account number to ensure that expenses are distributed to the correct expense accounts.
    
  • Send checks and maintain a file of paid invoices
    
  • Communicate with supplier/vendors concerning errors or questions on invoices.
    
  • Prepare monthly totals of open invoices, accounts payable, cash disbursements, etc., as may be directed
    
  • Record payments received to appropriate cash receipts journal.
    
  • Post payments received to appropriate resident accounts
    
  • Verify accuracy of daily deposit ticket with cash receipts journal.
    
  • Maintain a file of copies of all charge slips, debits, credits, etc., issued to each resident.
    
  • Assist in preparing monthly financial statements to include monthly balance sheet, income and expense reports, etc., as required
    
  • Assist in preparing financial and statistical reports as directed.
    
  • Ensure that resident admission contracts are signed and appropriately filed.
    
  • Maintain payroll to include maintenance of employee records, processing timecards, paychecks, computation of federal and state payroll taxes, miscellaneous deductions, etc., as directed
    
  • Report any known or suspected unauthorized attempt to access community information systems
    
  • Follow established resident fund accounting procedures. Provide each resident with a quarterly accounting of his/her funds managed by the community.
    
  • Agree not to disclose residents' protected health information or other personal information and promptly report suspected or know violations of such disclosures to the Administrator/Executive Director.
    
  • Responsible to manage and maintain departmental budgets. As well as meet budget expectations.
    
  • All other duties as assigned.
    
    Personnel Functions
    
    
    • Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
      
    • Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen saver activates within established community policy guidelines
      
    • Report known or suspected incidents of fraud, waste and/or abuse to the Administrator/Executive Director.
      
    • As part of being an Ovation team member you may be recorded or photographed as part of marketing campaigns and quality assurance. You will be asked to consent to this as part of your new hire packet
      
    • Participation in all compliance training programs.
      
      Working Conditions
      
      
      • Works in office area(s) as well as throughout the Campus community
        
      • Moves intermittently during working hours.
        
      • Is subject to frequent interruptions.
        
      • Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
        
      • Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
        
      • Communicates with the all department directors and other team members a
        
      • Works beyond normal working hours and on weekends and holidays when necessary. On call 24 hours per day, 7 days per week.
        
      • Is subject to call back during emergency conditions (e.g., severe weather, evacuation, post-disaster, etc.).
        
      • Is involved in community/civic health matters/projects as appropriate.
        
      • Attends and participates in continuing educational programs.
        
      • Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and other air contaminants.
        
      • Is subject to exposure to infectious waste, diseases, conditions, etc., including TB, COVID19, AIDS and Hepatitis B
        
      • May be subject to the handling of and exposure to hazardous chemicals.
        
      • Maintains a liaison with the residents, their families, support departments, etc., to adequately plan for the residents' needs.
        
        Education
        
        
        • Must possess, as a minimum, a Degree from an accredited college or university.
          
          Experience
          
          
          • Must have a minimum of three years' experience in bookkeeping or accounting practices. Experience in health care accounting preferred but not required
            
            Specific Requirements
            
            
            • Must be able to read, write, speak, and understand the English language.
              
            • Be able to follow written and oral instructions.
              
            • Must be able to proficiently operate a computer. Must possess basic computer skills in Word, Excel, Outlook.
              
            • Be knowledgeable in the use of computers, data input/retrieval/output functions, etc.
              
            • Must be able to type 45 words per minute and use a 10-key calculator.
              
            • Must possess the ability to plan, organize, develop, implement and interpret programs, goals, objectives, policies and procedures that are necessary for providing sound accounting techniques.
              
            • Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing accounting practices.
              
            • Must possess the ability to examine and verify financial documents and reports.
              
            • Must be able to prepare financial and other records in a systematic, neat and legible manner.
              
            • Must possess the ability to make independent decisions when circumstances warrant such action.
              
            • Must possess the ability to deal tactfully with team members, residents, visitors and the public.
              
            • Must be calm and levelheaded in emergencies.
              
            • Must be well groomed and possess ability to work harmoniously with other team members.
              
            • Must possess the ability to minimize waste of supplies, misuse of equipment, etc.
              
            • Must have patience, tact, cheerful disposition and enthusiasm, as well as must be willing to handle residents, staff, and visitors, based on whatever maturity level at which they are currently functioning.
              
            • Must not pose a direct threat to the health or safety of other individuals in the workplace
              
              Physical and Sensory Requirements
              
              
              • Must be able to move intermittently throughout the workday.
                
              • Must be able to speak and write the English language in an understandable manner.
                
              • Must be able to cope with the mental and emotional stress of the position.
                
              • Must be able to see and hear or use prosthetics that will enable these senses to function adequately to ensure that the requirements of this position can be fully met.
                
              • Must function independently, and have flexibility, personal integrity, and the ability to work effectively with residents, personnel, and support agencies.
                
              • Must meet the general health requirements set forth by the policies of this community, which include a medical and physical examination.
                
              • Must be able to relate to and work with the ill, disabled, elderly, emotionally upset, and at times hostile people within the community.
                
              • Must be able to push, pull, move, and/or lift a minimum of 25 pounds to a minimum height of 5 feet and be able to push, pull, move, and/or carry such weight a minimum distance of 50 feet.
                
              • May be necessary to assist in the evacuation of residents during emergency situations.

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